If your company is facing a claim under California’s Private Attorneys General Act (PAGA), most cases end not with a trial but with a negotiated settlement. Understanding where the settlement dollars actually go—and what a judge will scrutinize before signing off—helps you evaluate any proposed deal with clear eyes. Here are five things every California business executive should understand about how a PAGA settlement is structured and approved.
1. Attorneys’ Fees Come Off the Top of the Fund
PAGA is a fee-shifting statute. Under Labor Code section 2699, a prevailing employee is entitled to recover reasonable attorneys’ fees and costs, and that reality drives how settlements are built. In practice, plaintiffs’ counsel typically request roughly one-third (about 33%) of the gross settlement amount as their fee, and it is paid from the total settlement fund before employees receive their individual shares. The court does not simply approve whatever the parties agree to. A judge must independently find the requested fee reasonable. For employers, the practical takeaway is that the fee award is a major component of your total exposure, and it is negotiable as part of the overall settlement value.
2. Cy Pres: You Can Often Choose Where Unclaimed Money Goes
Even after checks are mailed, some employees inevitably fail to cash them or can’t be located. The question of what happens to that leftover money is answered through a doctrine called cy pres. Rather than letting the funds revert to the employer—which courts and the LWDA generally disfavor—the unclaimed portion of the employee distribution can be directed to a designated nonprofit organization.
Here is where employers have meaningful input: the cy pres recipient is negotiated and written into the settlement agreement, so you can often propose a nonprofit your company supports or believes in. The choice isn’t unlimited—the recipient must be a qualifying nonprofit, and California courts frequently expect an organization that provides civil legal services to those in need or otherwise bears a reasonable connection (“nexus”) to wage-and-hour issues. The judge must ultimately approve the designation. But within those guardrails, naming a charity you favor is a legitimate and common part of the negotiation.
3. Administration Costs Are a Real, Separate Line Item
PAGA settlements are almost always handled by a third-party settlement administrator rather than by the employer’s HR department. The administrator calculates each employee’s individual share, mails notices and checks, manages tax withholding and reporting (a portion of penalties is treated as wages), fields employee questions, and tracks uncashed checks. These services cost money—commonly anywhere from several thousand dollars to $25,000 or more depending on the size of the workforce and complexity of the class. Like attorneys’ fees, administration costs are paid out of the gross settlement fund and must be disclosed to and approved by the court. When you evaluate a proposed settlement, be sure you understand this line item, because it reduces the amount reaching employees and is part of the total number your company is funding.
4. The Named Plaintiff Usually Receives an Enhancement Payment
The employee who steps forward to file the case—the named plaintiff or “PAGA representative”—typically receives an enhancement (also called a service award or incentive payment) on top of their ordinary individual share. This payment compensates them for the time they spent, the risks they took on, and their willingness to put their name on the lawsuit. Enhancement awards commonly fall in the range of $5,000 to $10,000, though the amount varies with the facts.
Employers should know that courts scrutinize these payments and will not rubber-stamp an excessive figure. A judge wants to be sure the named plaintiff isn’t being paid a premium to accept a deal that shortchanges the broader group of aggrieved employees. In some cases courts have reduced or questioned enhancement requests. From the employer’s side, this is simply another negotiated component of the settlement—and one the court independently reviews for reasonableness.
5. Court Approval Is Mandatory—and the State Gets a Say
Unlike an ordinary civil dispute, a PAGA claim cannot be settled privately with a handshake and a release. Because a PAGA action is brought on behalf of the state, the settlement must be approved by the court, and the parties must submit the proposed agreement to the Labor and Workforce Development Agency (LWDA) at the same time it is submitted to the judge. The LWDA has the right to review and object.
The judge evaluates whether the settlement is fair, reasonable, adequate, and consistent with the purposes of PAGA—namely, encouraging employers to correct violations and deterring future ones. A critical mechanical point: the recovered civil penalties are split with the state. For PAGA notices filed on or after June 19, 2024, 65% goes to the LWDA and 35% goes to the aggrieved employees. (For older cases filed before that date, the split is the prior 75% / 25%.) This allocation, along with the fees, costs, enhancement, and cy pres terms discussed above, is exactly what the court reviews before granting approval.
The Bottom Line
A PAGA settlement is far more structured than a typical business dispute: attorneys’ fees, administration costs, a plaintiff enhancement, and the state’s statutory share all come out of the fund, and a judge must independently bless the whole package. But employers are not passive bystanders in the process—from negotiating the fee and enhancement figures to choosing the charity that receives unclaimed funds, there are meaningful levers to pull. Understanding these five elements puts you in a stronger position to evaluate any settlement proposal that crosses your desk.
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